Task Authorization Information
FirstEnergy Service Company, either for itself or on behalf of a FirstEnergy operating company, ("FirstEnergy"), modified the current purchase order system by introducing a new procedure called Task Authorization (TA). A TA is a formal written work release that authorizes a service or non-stock material vendor to begin work. Using this formal work release assists FirstEnergy in maintaining a consistent approach to documenting and approving the purchase of non-stock materials and outside services rendered.
Vendors will receive a TA form from FirstEnergy via fax or e-mail, detailing the services requested before any work is performed. Each TA form will contain a designated TA number, which vendors must include on each invoice submitted to FirstEnergy. Failure to include the TA number on invoices may result in delays or non-payment for applicable services or materials. This affects all contractors performing services and providing non-stock materials to FirstEnergy.
Additional Information
Maintaining compliance. Vendors are in compliance with the process when a TA form with a designated TA number is received before any work begins or service rendered. The TA number must also be included on every invoice submitted to FirstEnergy for compliance.
In the event an authorized representative of the business unit deems the circumstances to be an "emergency situation", upon receipt of written notice thereof from the authorized representative, work can be completed prior to receipt of a TA. In this case, a TA will be created by the Purchaser and provided to the contractor within five business days of the issuance of the agreement, or if the agreement already exists, the work being performed. The vendor must include this TA number on invoices submitted to the Purchaser.
Additional services. Vendors are not permitted to perform any additional services without written permission from FirstEnergy. A revised TA will be sent via fax or e-mail to address any additional work. If any service is performed without a revised TA reflecting the adjustment, payment will not be rendered. Exceeding the scope of any approved work assignment will also result in non-payment. Please contact your FirstEnergy representative if you have questions about the scope of your services.
Training sessions. It is strongly recommended that vendors attend an on-line training session. Please select from the following dates:
*No sessions currently listed.
On-line training instructions:
You must connect to the training session via conference call and Internet.
1. Select a training session from the list above.
2. Dial 866-528-9689 to connect via conference call. Then use access code 59408613# to enter the meeting.
3. Go to http://w3vmsametime02p.firstenergycorp.com at the meeting time.
4. Click 'Attend a Meeting'.
5. Enter 'Vendor CT Training' in the text field for the meeting name.
6. Click the appropriate session from the list.
7. Follow directions for attending the meeting.
Please refer to the Electronic Invoicing Presentment User Guide 2007 (pdf) for an overview of the invoicing and TA process.
For more information contact:
Joyce Toth
Commitment Tracking Analyst
76 South Main Street
Akron, Ohio 44308
(330) 384-5705
jhtoth@firstenergycorp.com
(03/19/09)
